Grand Duchess Elizabeth Romanov Society  (‘The Society’, ‘we’, ‘us’ or ‘our’) is committed to respecting your privacy and your rights under data protection laws including the General Data Protection Regulation (GDPR). This policy sets out the basis upon which we may hold and use your personal data. This policy applies to all personal data that you provide to us.

This Privacy Policy applies to personal data that we hold and process about members of Grand Duchess Elizabeth Romanov Society, participants at our events and individuals who interact with us in other ways and whose personal data we hold and use in connection with those interactions.

The personal data we collect and how we store and use it

We collect personal information of Grand Duchess Elizabeth Romanov Society members to disseminate information about GD Elizabeth Society events and other relevant GD Elizabeth Society information. Your consent provided by selection of multiple choice will last for the 5 years. We collect information that you provide upon completion of membership form on our website including your name, your address, your email and telephone. You may choose not to provide certain information but if you do, and that information is necessary in order to disseminate information about GD Elizabeth Society events and other relevant GD Elizabeth Society information. We will only use your personal information for the purposes for which we collected it and we do not share your personal information with any third party. In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further obligation to you.

All information that you provide to us is stored on secure servers. We have put in place appropriate measures to protect the security of your information. The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of the information transmitted to our site and you acknowledge that any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access or inadvertent disclosure.

Browsing and viewing publicly accessible areas of the Society website does not require you to submit personal information to us. We may collect aggregated website analytics/usage information and provide that information to third parties, but this will not include your personal data. In addition to any information that you provide, we may collect cookies and website analytics information about visits to our website. Our websites may contain links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Your personal data rights and withdrawing your consent

You have the right under data protection laws to access personal data held about you, to object to its processing and/or to request its rectification, deletion or transfer to another data controller.

To withdraw your consent, please contact Chairman Maria Harwood, email:  nd1523@hotmail.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose(s) you originally agreed to, unless we have another legitimate basis for doing so in law.

How to contact us and complaints

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact our Chairman Maria Harwood, email:  nd1523@hotmail.com If for any reason you are not happy with the way that we have handled your concern, you have the right to make a make a complaint to the Information Commissioner’s Office.

Changes to this privacy policy

We keep our privacy policy under regular review and will post any updates on this webpage. This privacy policy was last updated in May 2018.